A topic I see a fair amount among authors is whether or not you should reply to a rejection letter. Ninety-nine percent of the time, I’d say the answer is no, but my views on this blog are kind of an evolving thing. Something I said you should never do a couple of years ago, I might now say don’t do very often or don’t do it unless it’s under these very specific circumstances. So let’s revisit replying to a rejection letter and talk about some specific reasons you might think about typing out a reply and whether or not it’s a good idea.
1) To argue with the editor for rejecting your story. Do. Not. Do. This. It’s real bad form, and it’s probably (definitely) going to hurt your chances at future publications with that market. Look, rejections aren’t fun, but they’re part of the gig, and, most importantly, they are not personal. Editors reject stories for lots of reasons that often have nothing to do with the quality of the work, and what doesn’t work for one market may very well be exactly what another market wants. So, suck it up, move on, and submit that story somewhere else.
2) Because you didn’t like or agree with the feedback. If the editor took the time to actually give you constructive feedback, that’s probably because they saw some merit in the work. That’s a good thing. You should submit another story to that market. If you don’t agree with the feedback you received, that’s okay too. There’s no point in attempting to argue with the editor over something like that. It’s an opinion, and, again, it’s not personal. Absorb the feedback (or don’t) and move on.
3) Because the editor was rude. But were they? Really? I conceded that it’s certainly possible an editor might be rude in a rejection, and I’m sure it’s happened, but after receiving hundreds of them, I can’t remember a single one where the editor was anything but professional. Sometimes form rejection letters are short and to the point, and if you’re feeling salty about the no, you might be tempted to read terseness or rudeness into that (I’ve actually seen this happen). Don’t. See reason number one. It’s not personal.
4) They made a mistake. I mean an actual mistake. See reason number one for the “mistake” of not accepting your story. I once received a rejection for someone else’s story. Our pieces had very similar titles, and the editor made a very understandable error. I replied with a polite note explaining the situation, and the editor responded with an apology and then read and replied to my submission within the next couple of days. In a sense, my response to that error worked a lot like a submission status query, and my story was read well ahead of the publisher’s usual schedule.
So, yes, this is the ONE time you should absolutely respond to a rejection letter. I can’t imagine an editor being anything but appreciative, just like the editor in my example was.
5) To thank an editor for providing feedback. The last time I talked about replying to rejection letters, I said you shouldn’t do this. Mostly, because it’s not necessary or expected. That said, my thoughts have evolved slightly on this specific example. Let me explain.
A market I hugely respect published one of my stories a few years ago, and I send them a lot of my work. I generally get personal rejections, and, as is my standard operating procedure, I don’t respond to them. In this one case, though, the editor gave me some thorough and very insightful feedback that vastly improved the story. I was so grateful I wanted to let them know. I sent a quick, “I never do this, but thank you so much for that incredibly useful feedback.” They sent me a nice email about how they rarely take offense at responses to rejections (you know, unless they’re for those first two reasons), and they don’t mind hearing their feedback was helpful.
Despite my example, I don’t think you should do this often (I’ve done it exactly once), but if the market has published you before and you’re somewhat familiar with the editor and they’ve provided you with something really helpful, then, a quick, polite thank you after a rejection is probably not an issue.
Please note, however, some publishers straight-up tell you in their guidelines not to respond to rejections, even if it’s something like I outlined above. In that case, follow the guidelines and do NOT respond to a rejection from that publisher (with the possible, very rare exception of reason #3).
So, to sum up, replying to a rejection letter is almost always a bad idea or simply not necessary, but there are a couple of corner cases where you might consider it.
Can you think of a reason I left off? If so, tell me about it in the comments.