Rejection Letter Rundown: The Improved Form Rejection

Welcome to the next installment of Rejection Letter Rundown. Today, I’m covering that first baby step forward on the path of rejectomancy, the improved form rejection. If you’d like to catch up and read the first post in this series, click here.

At first glance, the improved form rejection might look like the common form rejection, but it carries an important distinction—it says something other than no. It’s still a no—don’t make any mistake about that—but hidden within this rejection is the first sign you might be making progress with this particular publisher.

Here’s one of mine:

Dear Aeryn,

Many thanks for sending “XXX”, but I’m sorry to say that we don’t think it’s quite right for [our publication]. We wish you luck placing it elsewhere, and hope that you’ll send us something new soon.

You’ll notice this letter has many of the same components as the common form rejection. It says the publisher received and read my submission, they’re not going to publish it, and it has the very common nicety of wishing me luck placing it elsewhere. The distinction between the common form rejection and the improved form rejection is the second part of the last sentence, “…and we hope you’ll send us something new soon.”

There is some debate on the improved form rejection, and there are writers who believe the line “…send us something new” in the letter above is just as sincere as the one right before it, “We wish you luck placing it elsewhere.” They’re both just the garden variety niceties you find in the common form rejection. There’s likely some truth in this, and I have no doubt some publishers use this model.

On the other hand, I’ve heard there are publications that have multiple tiers of form rejections. A series of letters that, while still form rejections, offers encouragement or a sincere invitation to submit again. The first tier is the common form rejection. The second form letter (and some even have a third or fourth) is sent to authors whose work shows some promise. Maybe not enough promise to warrant a personal rejection letter (we’ll cover those later), but enough to say, “We’re not entirely opposed to reading another one of your stories.”

So here’s the big question: Is the improved form rejection more often just a common form rejection in disguise? Sometimes, yes, but I’d rather err on the positive side of this thing. Here’s why. I was an editor for a long time, and without exception, I never sent a request, of any kind, to an author I didn’t want he or she to complete. I just didn’t have the time look at emails and stories from authors whose work doesn’t fit the style or tone I wanted. I like to think I’m not the only editor that feels that way.

My reason for believing the improved form rejection indicates you’re making progress comes from my own experience. This is anecdotal as fuck, but, hey, it’s my blog, and around here anecdotal is ironclad proof. I’ve sent a story to a publisher, got the common form rejection, sent another and got the improved form rejection, sent another and got the improved form rejection (verbatim) again, until, finally, after two more improved form rejections, I got a personal rejection that said, “Hey , dumbass, stop sending us your shitty stories.” Kidding! Nah, the editor took the time to tell me he liked my work, but I was just missing the mark, and he offered some helpful advice on how I might improve. I’ve yet to submit again to that particular publisher—I’m thinking very carefully about what I should send—but I certainly felt encouraged by the progress I made, moving up through the various form letters to the pinnacle of rejection, the informative personal rejection (we’ll cover that one eventually).

Bottom line, if an editor requests that you send more work, even in a form letter, they probably mean it. So, go ahead, reload, and fire off another piece. Keep in mind, though, if you don’t progress to a personal rejection, or, even better, an acceptance, or you stop getting the improved form rejection and start getting the common form rejection again, it might be time to give this particular publisher a rest and send your work somewhere else.

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