The Final Round Form Rejection

It’s been a while since I posted about a new type of rejection letter, mostly because I’ve already written about every type of rejection under the sun. Well, as it turns out, not quite. The rejection letter I want to talk about today is a subspecies of higher-tier form rejection that gives you a little more information about where your story ended up in the publisher’s decision process. Let’s call it the final round form rejection.

Example #1

Very sorry for the delay in getting back to you, but we just made our final decisions today. We are going to have to pass on the story, however. This is the hardest part of the job, having to decline stories that we enjoyed so much, simply because didn’t have the space to include them all. It was a real struggle choosing the final stories. I appreciate your patience, and hope to see submissions from you in the future.

This is one of those rejection you might think is a personal rejection at first blush, but on further review, I think it’s a form rejection. It’s a good form rejection, as all of these final round form rejections are.

Example #2

Thanks so much for letting us consider your story [story title]. While it made it to the final round of consideration, I’m afraid that we chose not to accept it. We had a lot of submissions and there were difficult decisions to be made. Best of luck placing it elsewhere.

This is very clearly a form rejection, but, like the others, the editor lets you know you got real, real close to publication.

Example #3

Thank you again for allowing us to consider your story, but it’s not a match for [anthology].

Your story made it to the final round. It was ranked among the best of the best. We had thousands of submissions from writers all over the world. Even some of our favorites, like your story, didn’t make it through.

Most of the time we don’t move forward with a story because it’s similar to another story in a different word slot. We’re striving for a diversity of sub-genres, writing styles and plot lines, in addition to stories of different lengths.

So that’s the bad news: Your story wasn’t selected for [anthology]. The good news is that there will be many more opportunities to submit to [publisher] in the future. Even though your work was not selected, you are a talented writer. We hope you will consider submitting to our future editions. 

So, I’ll admit, this one fooled me at first, and I thought it was a personal rejection. It isn’t; another writer pointed out that he had received the same rejection. Still, it is a final round form rejection.

Okay, you’ve seen the examples, now let’s talk about what makes these final round form rejections different than your typical higher tier form rejection.

  1. Further Consideration. Final round form rejections are usually preceded by a further consideration letter. Most publishers that use a multi-round decision process are good about letting you know your story has made it past the first round and they’re holding it until they make a decision. With anthologies, its usually a shortlist letter rather than a further consideration letter, but it amounts to the same thing.
  2. Longer wait. Because you’re dealing with a multi-round reading process, and often a ton of other submissions, the wait between the further consideration and the final decision can be longer than usual. In my examples, the first rejection came after 77 days against an average response time of 23 days for the publisher; the second rejection came after 81 days against and average of 10 days; and the final rejection came a 310 days against an average of 269 days.
  3. Closer than usual. With a standard higher-tier form rejection, it’s unclear how close your story made it to publication, and, honestly, with most markets you’d probably get a personal rejection if you got really close. That’s where the final round form rejection is a little different. Despite being a form rejection, you know your story almost made it to publication.
  4. Heart-Breaker. There’s no way around it. The final round form rejection is more disappointing than the typical rejection. It’s hard not to get your hopes up when you receive a further consideration letter and wait a long time for the final decision. Then, to find out you got this close to an acceptance but didn’t make the final cut, well, I won’t lie; that stings a bit. Still, it’s important to remember your story did make it to the final round and beat out hundreds, maybe thousands of other submissions. In other words, you probably have a marketable story on your hands. Case in point, two of the three stories in my examples here went on to acceptances.

Have any thoughts on the final round form rejection? Tell me about them in the comments.

A Week of Writing: 5/28/18 to 6/3/18

New month, new week, more writing and whatnot.

The Novel

I’m about 20,000 words into my first read-through of my horror novel, Late Risers. I let it sit for almost three weeks before I jumped in, and, as expected, my reactions range from “this is pretty good” to “this is objectively terrible.” That’s about par for the course, I think. It should be noted that what I’m doing in this read-through is fixing the problems that are so obvious they can be seen from space. The more nuanced issues, which I’m likely blind to at this point, will be left to skilled and gracious critique partners.

The question I ask myself a lot lately is did I write a good book? Here’s my honest answer. I think I wrote something that could become a good book after a liberal dose of literary elbow grease. I’m satisfied with that and more than willing to put in the work.

Short Stories

I finished a new flash piece this week, another one born of the one-hour flash challenge. It’s a horror/comedy mashup, and I really dig it. It’ll be going out for submission this week. I also had two short stories come back to me after a number of rejections. I really like both stories, and they received good feedback, but they’re not landing, so my writing group is giving them the once over before I send them out again.

A very, very slow week for submissions.

  • Submissions Sent: 0
  • Rejections: 2
  • Acceptances: 0
  • Publications: 0

Yep, my first goose egg in the submissions sent column in a long time. That’s due to a combination of factors that include not having any new stories to send out and a greater focus on other projects (the novel, for example). That’ll change this week, as I have one new story and a couple of reinvigorated pieces ready for submission.

The Blog

Two blog posts last week. This week, I’m again aiming for three and some actual content beyond “Hey, look at all my submissions.”

5/30/18: A Week of Writing: 5/21/18 to 5/27/18

The usual weekly writing update.

6/1/18: Submission Statement: May 2018

My submission scorecard for the month of May.

Goals

The big goal is to continue my first read-through/revision on the novel. I’d like to get another 20,000 words or so.

Story Spotlight

This week it’s not a story, but an interview. Howard Andrew Jones, editor-in-chief of Tales from the Magician’s Skull and a very accomplished editor and writer to boot, interviewed me for his website in a series called Writer Chat. Check it out below.

Writer Chat: Aeryn Rudel


And that, friends, was my week. How was yours?

Submission Statement: May 2018

Well, May was certainly an active month, though not as successful as March and April. Here’s how I did.

May 2018 Report Card

  • Submissions Sent: 14
  • Rejections: 12
  • Acceptances: 1
  • Publications: 0
  • Other: 1

Fourteen submissions in May. That’s solid, and I’ve got sixty for the year. The acceptance gives me six total for 2018, which puts me at an even ten percent acceptance rate. Not bad, but I’d like to get somewhere in the neighborhood of fifteen percent by the end of the year. I’ve got a few stories shortlisted I’m waiting to hear about, but those could go either way.

Rejections

I won’t lie; twelve rejections is kind of a lot, but it’s to be expected with the increased submission volume. Here’s how those rejections broke down.

  • Standard Form Rejections: 6
  • Upper-Tier Form Rejections: 5
  • Personal Rejections: 1

Again, a fair amount of “good” rejections, but some of these stories just aren’t landing despite some encouraging notes. I’m gonna take a good hard look at them and see if I can’t put my finger on what might be missing. There’s really nothing new and exciting in these rejections, so instead of showing you yet another form rejection, I think an examination of how long these markets are taking to respond would be more useful.

Rejection Date Sent Date Received Days Out
Rejection 1 28-Feb-18 1-May-18 62
Rejection 2 26-Mar-18 1-May-18 36
Rejection 3 3-May-18 5-May-18 2
Rejection 4 1-May-18 9-May-18 8
Rejection 5 29-Mar-18 11-May-18 43
Rejection 6 6-May-18 13-May-18 7
Rejection 7 5-May-18 20-May-18 15
Rejection 8 11-May-18 21-May-18 10
Rejection 9 14-May-18 21-May-18 7
Rejection 10 30-Apr-18 22-May-18 22
Rejection 11 22-May-18 23-May-18 1
Rejection 12 23-May-18 24-May-18 1

Not too bad. The longest wait was 60 days, and that’s well within acceptable parameters. As you can see, there’s a fair number of single digit responses here, and that’s not uncommon for a lot of pro markets.

Other

The “other” this month was a withdrawal letter. I sent this withdrawal for what is, by far, the most common reason I’ve sent them in the last few years. The market went under and is now defunct. I sent this letter more as a professional courtesy than anything else.

Dear Editors,

I would like to withdraw my stories [story title] and [story title] from consideration at [publisher]. 

Thank you for your time.

Best,

Aeryn Rudel

Did I have to send this letter? Maybe not. The market basically disappeared, and this email bounced back with an “address not found” note. That said, I don’t know what happened on the other end of those submissions, and closing down a publication is obviously not something anyone wants to do. So it’s important to me to stay professional, wish the publisher well, and move on.

Acceptances

One acceptance this month, which broke a minor rejection streak I had going.

Acceptance: Sent 5/22/2018; Accepted 5/25/2018

Thank you for taking the time to submit your story [story title]. I’d be delighted to publish it on [publisher].

I’ve scheduled it for publication on 29 June, if this date changes I will let you know.

Thanks again for submitting your work.

This is my second publication with this particular market. The interesting thing here is that this is a form letter. Yep, form letters aren’t just for rejections. That said, you’ll often get a personal note after the initial form acceptance with requests for things like bios and author photos and/or info about the contract.


And that was my May. Tell me about yours.